The Productivityist Podcast: Ideas And Tools For Personal Productivity | Time Management | Goals | Habits | Working Better

In this episode of A Productive Conversation, I sit down with Pete Steinberg to explore a phenomenon affecting many leaders today—what Pete calls "leadership shock." Despite their best efforts, many leaders find themselves feeling confused, exhausted, and ineffective. Pete sheds light on this issue, which arises when leaders are not intentional in their leadership approach, leading to systematic problems within their organizations.Pete, who retired from coaching in 2017, has written a thought-provoking book on leadership shock. He shares his journey of creating a book that blends a fable with real-life case studies to democratize executive coaching and offer valuable insights to a wider audience. This conversation dives deep into the importance of self-reflection, metacognition, and understanding intangible leadership qualities.Key Discussion Points Leadership shock: What it is, its symptoms, and how it affects leaders despite their best efforts. Non-intentional leadership: How lack of explicit leadership i

In this episode, I'm thrilled to welcome Carl Pullein back to discuss various time management and prioritization strategies. We dive into the Ivy Lee method, GTD (Getting Things Done), and the 5 AM Club, focusing on how busy professionals can effectively manage their time and prioritize tasks. Carl and I emphasize the importance of balancing work, personal projects, and administrative tasks to achieve a sustainable and productive lifestyle.Throughout our conversation, we explore the habit of procrastination and offer practical strategies for reframing it as a valuable learning experience. Carl shares his unique "Two Plus Eight" task prioritization system and explains how he maintains an 80% success rate with his productivity system. We also discuss the significance of intentional time management and the importance of recognizing limits and prioritizing tasks strategically.Key Discussion Points Ivy Lee Method and Task Prioritization: Exploring the Ivy Lee method for prioritizing tasks and the importance of di

In this episode, I'm joined by Rebecca Zung, a negotiation expert specializing in dealing with high-conflict personalities, particularly narcissists. We explore strategies for handling legal disputes involving narcissistic personalities, focusing on understanding their psyche and using advanced negotiation skills to navigate these challenging situations. Rebecca shares insights on building leverage through documentation and setting boundaries while addressing vulnerabilities, all of which are crucial in achieving a successful outcome when dealing with narcissists.Throughout our conversation, Rebecca emphasizes the importance of understanding the narcissist's brain chemistry and how childhood trauma often leads to underdeveloped emotional centers in their brains. She introduces her "Slay Method" for dealing with difficult people, which focuses on creating a clear vision, holding leverage, and setting specific negotiation goals. This episode is packed with practical advice and strategies for anyone facing the d

In this latest episode of our monthly series, PM Talks, I sit down once again with Patrick Rhone to delve into the intriguing relationship between urgency and importance in our daily lives. This episode, titled "Urgency RAW," offers a candid exploration of how we often find ourselves caught up in urgent tasks while overlooking what truly matters. Together with Patrick, we share personal stories, valuable insights, and practical strategies to help you navigate the delicate balance between urgency and importance in both personal and professional settings.Throughout our discussion, we tackle the idea that urgent tasks often overshadow important ones, yet recognizing the difference between the two can lead to more effective prioritization and decision-making. Patrick and I dive into how urgent situations can suddenly arise and how proactive measures can help mitigate their impact. We also share tips on maintaining a sense of urgency in writing, particularly when conveying critical messages or deadlines.Key Discus

In this episode, I sit down with Paul Epstein to explore the intricacies of decision-making and building momentum. Paul shares his unique "head, heart, hands" framework for making better decisions and emphasizes the importance of balancing both emotional and logical aspects. We also dive into personal insights and professional experiences that have shaped Paul's approach to decision-making.Our conversation covers the significance of understanding the Green, Yellow, and Red framework in professional settings and how disrupting self-limiting beliefs can lead to success. Paul also introduces the concept of "Monday Momentum" to help listeners build confidence and achieve their goals through consistent, small actions.Key Discussion Points Head, Heart, Hands Framework: Paul explains how balancing emotional and logical aspects leads to effective decision-making. Green, Yellow, Red Framework: Understanding different decision zones and how to navigate them. Balancing Nuance: The importance of balancing head and hea

In this episode, I sit down with Paul Austin to dive into the intriguing world of microdosing psychedelics. We explore the potential benefits and risks, the historical and modern connections between psychedelics and technological innovation, and the broader implications for productivity and creativity in the workplace.Microdosing has become a hot topic, and Paul provides insights into how substances like psilocybin mushrooms and LSD can enhance performance, heal trauma, and boost creativity. We also discuss the need for greater acceptance and understanding of microdosing, emphasizing safe and responsible use. This conversation sheds light on how microdosing might transform our approach to productivity and creativity.Key Discussion Points Microdosing for Productivity: Paul and I discuss how microdosing psychedelics can enhance focus and flow, leading to improved workplace productivity. Historical Influence on Technology: We explore the significant impact of psychedelics on the development of technology, incl

In this episode, I chat with Khe Hy about our personal journeys in productivity and how our mindsets and habits have evolved over time. We emphasize the importance of finding personalized systems that accommodate various tasks and projects, providing a sense of control and organization. Khe also shares his unique experiences in the music industry, highlighting the tension between pursuing fame and authenticity.Together, we explore the need to understand one’s motivations and desires rather than chasing external validation. Our discussion delves into our approaches to productivity and leisure, including the use of Internal Family Systems (IFS) therapy to rewire our productivity mindset.Key Discussion Points The shift from productivity to self-healing in our 40s. How productivity systems change with different life stages and personal growth. Balancing fame and authenticity in the music industry. The importance of self-awareness and healing for true productivity. Using Notion and other tools to capture and prior

In this episode, I’m joined by Marie-Hélène Pelletier, a renowned expert on resilience, productivity, and sustainable efforts. We dive deep into the concept of resilience, exploring how it requires sustained efforts over time and effective strategies to cope with unexpected challenges. Marie-Hélène shares insights from her latest book, which focuses on breaking the pattern of relying on resilience alone and emphasizes the importance of self-awareness and sustainability.Together, we reflect on our personal experiences and discuss the role of resilience in our lives. Marie-Hélène provides valuable strategies for monitoring and building a strong baseline of resilience, offering actionable steps for creating a structure to check in with ourselves and avoid self-destructive thoughts.Key Discussion Points Resilience is not a given; it requires a strategy to cope with challenges. External messages and internal self-talk shape our perception of being resilient. The importance of self-awareness in measuring and buildi

Welcome to the latest episode in our monthly series, PM Talks. In this episode, I sit down with Patrick to discuss the importance of perspective in our daily lives. We dive into our personal experiences with escaping the daily grind, the joys and challenges of investing in vacation homes, and the unique significance of family cabins.Patrick and I also explore how perspective shapes our understanding and interactions in various contexts, from personal experiences and storytelling to broader conversations. We touch on the challenges of navigating a fast-paced world and the benefits of giving oneself space to appreciate different viewpoints. This episode is packed with insights on how establishing a shared understanding can set the stage for successful projects and meaningful connections.Key Discussion Points Our experiences with quick weekend getaways to family cabins, balancing busy schedules and relaxation. The rich history and traditions of a family cabin in Minnesota, highlighting its generational significa

In this episode, I have a conversation with Kevin Surace, a prolific inventor and AI expert with 94 worldwide patents. Kevin and I dive into the strategies for maintaining productivity and purpose in life, including prioritizing tasks, managing energy levels, and navigating the second phase of life. We also explore the impact of AI on society and productivity, highlighting both its benefits and challenges.Throughout our discussion, Kevin shares his insights on the potential and limitations of AI assistants in content creation and relationship advice, emphasizing the need to use these tools responsibly and ethically. We offer practical advice and strategies for balancing various roles and responsibilities while maintaining productivity and purpose in life.Key Discussion Points The importance of productivity and prioritization, emphasizing real-world problem-solving and finding joy in work. Strategies for maintaining energy and focus, including the benefits of being a night owl and the importance of exercise. T

In this episode of the podcast, I'm joined by Corey Poirier, a renowned speaker and author for a special double episode. We discuss the inspiration behind writing a parable-style book (like his book "The Enlightened Passenger", the importance of passion in one's work, and the unique challenges of stand-up comedy. Corey shares his journey of discovering his passion for speaking and teaching others how to find their own passion, providing listeners with practical advice and insights along the way.We also revisit Corey's previous appearance on the show, where he shares the critical steps to overcoming public speaking fears, including Corey's 90-day program that offers weekly video trainings, a supportive social media community, and expert Q&A sessions. Corey emphasizes the significance of taking baby steps in conquering these fears and launching a successful speaking career.As we wrap up the conversation, Corey leaves us with actionable steps to help listeners embark on their own journey of discovering and p

In this episode of A Productive Conversation, I sit down with Google’s productivity expert, Laura Mae Martin, to explore the nuances of personal and business productivity. With thirteen years at Google under her belt, Laura has experience in sales, product operations, event planning, and executive coaching.During our conversation, Laura shares her journey to becoming a productivity guru and the insights that led to her latest book, "UPTIME: A Practical Guide to Personal Productivity and Wellbeing." Together, we explore how traditional definitions of productivity often miss the mark and how personalized systems can truly enhance effectiveness and well-being.Join us as we discuss strategies for prioritizing tasks, setting boundaries, and managing time more effectively. Laura emphasizes the importance of flexibility and realism in setting boundaries and shares her preferred productivity systems and methods, including the innovative "list funnel" approach.Key Discussion Points Laura’s Origin Story: How Laura bec

Welcome to the latest episode of PM Talks, our monthly series on A Productive Conversation where I engage in thought-provoking conversations with my good friend Patrick Rhone.This time around we dive deep into our unique approaches to writing, balancing productivity, and embracing creative freedom. Patrick and I share our experiences with writer's block and self-doubt, discuss curating blog content into book format, and highlight the value of writing for personal growth.Key Discussion PointsWe discuss our busy schedules, including Patrick's circus performances and my NFL Draft viewing.I talk about the reality of multitasking, such as doing admin work while watching the NFL Draft.Patrick prefers quiet or ambient noise for focus, avoiding music with lyrics.We stress getting ideas out of our heads, even if they're not fully formed.Strategies for capturing ideas include writing them down, using instrumental music, and muting distractions.Differences between blog writing and book writing, and focusing on one or th

In this episode, I sit down with Scott Rusnak to explore the powerful integration of the Entrepreneurial Operating System (EOS) into both personal and professional lives. Scott and I talk about the importance of prioritizing and designing one's life intentionally, providing actionable insights and tools for personal growth and maximum impact.We also highlight the significance of journaling for personal and professional development, emphasizing the roles of non-negotiables, reflection, and self-awareness in achieving long-term goals. Additionally, Scott shares his thoughts on gratitude and the importance of maintaining a gratitude journal to recognize and appreciate those who have helped us along our journey.Key Discussion Points The need to prioritize and design life rather than letting it unfold by default. The role of journaling in personal and professional development. Emphasizing non-negotiables and self-awareness in making progress towards goals. The value of gratitude and keeping a gratitude journal. Fi

In this captivating episode of the podcast, I sit down with the renowned author and self-directed learning enthusiast, Scott H. Young, to dive into the intricacies of mastering new skills and the science of learning. Scott, known for his groundbreaking work on rapid skill acquisition, shares his unique insights into writing, learning, and the critical role of research in personal development.Throughout our discussion, Scott and I explore a variety of topics from the practical to the philosophical, all centered around how we can better understand and improve our ability to learn and perform. Whether you're a student, a professional, or simply a lifelong learner, this episode is packed with valuable lessons and actionable advice.Key Discussion Points Research and Writing Nonfiction: How Scott structures his work and breaks down complex subjects into understandable segments. Cultural Misunderstandings: Dealing with geographical misconceptions and the importance of accurate cultural representation. Principles

Welcome to this episode where we dive deep into the world of mind mapping with John Diggs, a former NFL player turned coach – but not a coach of the football variety.John brings a unique perspective on how mind mapping has not only transformed his personal life but also how he coaches others to achieve their fullest potential. We explore the broad applications of this powerful tool, from personal development to academic and professional success.John shares his journey from the football field to becoming a mind mapping mentor, emphasizing how this technique has helped him and many others visualize goals and navigate life's complexities. We discuss the versatility of mind maps in enhancing creativity, memory, and productivity, and how they serve as a foundational tool for successful life planning.Key Discussion Points Transition from NFL to Mind Mapping: John ecounts his transition from professional sports to becoming a life coach, using mind mapping to guide his and others' life choices. Mind Mapping for Col

In this episode, I'm joined by Steven Bertrand, who shares his inspiring transition from blogging and web design to becoming a public speaker and a meditation advocate.In this episode, we explore how Steven has overcome significant personal challenges and how meditation has played a pivotal role in his life From tackling physical disabilities to changing career paths, Steven's story is a testament to the power of resilience and the importance of mindfulness in achieving balance and inner peace.Key Discussion Points Journey from Blogging to Public Speaking: Steven reflects on his evolution from a blogger to a sought-after public speaker, emphasizing the role of meditation in gaining deeper insights and confidence. Overcoming Disability: Steven discusses the challenges he faced due to his disability and how meditation helped him overcome these obstacles and pursue his passions. Importance of Accessibility: A significant part of our conversation was dedicated to the necessity for accessibility in business and

In this latest installment of our monthly series PM Talks, I had the pleasure of chatting with my good friend Patrick Rhone about the vast theme of choices and how they weave through our personal and professional lives. This episode delves into everything from the cultural impact of wrestling to the profound topics of longevity, mortality, and the essence of making the most of our time. Patrick, with his characteristic insight and depth, brings a unique perspective to these discussions, challenging us to reconsider our priorities and the legacy we aim to leave behind.Our conversation wasn't just about the heavy stuff; we also touched on lighter yet equally significant aspects of daily life, such as job satisfaction, the fast food culture, and the evolution of meal service delivery. Patrick's reflections on identity and success, alongside our shared experiences with fast food and personal happiness, reveal the complex interplay between societal norms and individual fulfillment. It's this balance of thought-pro

In this engaging episode of the podcast, I sit down with Mat Ellis, a pioneer in the productivity software arena, to explore how modern tools like AI can enhance both our work efficiency and our personal lives. We delve into the evolution of productivity platforms, particularly Mat's work with Sixty, and discuss the significant impact of these tools on our daily routines.As we navigate through the conversation, Mat provides profound insights into the delicate balance between leveraging technology and maintaining genuine human interactions. This discussion is crucial for anyone looking to optimize their time management without sacrificing personal connections.Key Discussion Points The Evolution of Productivity Software: We discuss the origins and growth of the productivity platform Sixty, tracing its development from the early productivity revolution. Technology as a Burden: Reflections on how the role of computers has shifted from being supportive tools to potential burdens, impacting both productivity and wo

In this episode, originally broadcast in April 2020, I'm joined by Thomas Frank, a prominent content creator who has significantly influenced the YouTube and productivity community. Thomas opens up about his journey into video creation, sharing the nuances of his creative process and how he has successfully integrated his personal interests with productivity content. From the initial inspiration to the complexities of content creation and management, Thomas provides a comprehensive look into the life of a content creator striving to deliver valuable, engaging content.As someone eager to dive into video content creation myself, Thomas's experiences and insights come at a perfect time. His journey from starting on YouTube in 2006 to becoming a serious content creator, inspired by folks like Pat Flynn and driven by a desire to infuse creativity into productivity, is nothing short of inspiring. We delve into the challenges of balancing creative energy with time management, and how personal interests can significa